Academy of Europe: Annual Business Meetings

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ANNUAL BUSINESS MEETING OF MEMBERS#

36th Annual Business Meeting of the Academia Europaea members at the Wroclaw University of Science and Technology#

Tuesday 26 November, 2024
16:00 – 18:00 (Wroclaw time) #

OPEN TO ALL MEMBERS OF THE ACADEMIA EUROPAEA
NO Pre-REGISTRATION NEEDED#

From 1 October, ALL DOCUMENTS will be found below.

A series of pre-AGM membership wide electronic ballots on the motions below will be held online from 25th August – 09th September 2024. Members will be mailed separately about these.

Draft agenda #

A series of pre-AGM membership wide electronic ballots on the motions below will be held online from 25th August – 9th September 2024. Members will be mailed separately about these.

(NOTE: an agenda and documents pack will be available at the door of the meeting room for any physical attendees). PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR.

In the chair: The President – Professor. Dr. Marja Makarow (Helsinki)

1. Welcome, adoption of the 2024 draft agenda (members present) – DOCUMENT 1 #

2. 2. To adopt the minutes of the AGM held on 09Th October, 2023 DOCUMENT 2 #

Transaction of Ordinary Business

3. Reports (covering the past 12 months and going forward): QUESTIONS ARE INVITED#

3.1 President - Marja Makarow. 2023 Trustees (Activity) report DOCUMENT 3.1 and President's statement to the Trustees report 2023 Document 3.1 Supplement

Report of the result of the online ballot of members, to the Motion: “That the AGM adopt the 2023 Trustees report”. DOCUMENT 3.1a

3.2 Finance – Professor Stephen Evans (Treasurer). 2023 examined accounts (Document 3.2 ) and Summary report to the accounts (Document 3.2 supplement )

Report of the result of the online ballot of members, to the motion: “That members adopt the 2023 accounts“. DOCUMENT 3.2a

3.2.1 Outcome of the e-ballot of members on the Motion: “That members agree to re-appoint the Audit/Examiners: Messrs Keith Vaudrey and Co. Ltd, London“. Document 3.2.1

3.2.2 Annual members’ financial contribution for 2025

Outcome of the e-ballot of members to the Motion: “The Members are asked to approve the trustees recommendation, for an annual, [voluntary] contribution based on an age–related scale, and effective from January 1st 2025. As follows:

Ordinary members
Members up to and including 65 years of age: 200 Euro
Members 66 - 75 years of age: 125 Euro
Foreign members: 200 Euro
Members over 75: Voluntary donations are welcomed but they are optional

Ballot result was: Document 3.2.2

3.2.3 Additional motion for the room:

Motion for the room:

"The Members (present) are asked to approve a one-time establishment fee for all new (2025) members of 200 Euros, irrespective of age at the time of their acceptance of membership.”

Other Business (as time allows)

4. Elections and appointments#

4.1 Election of a President

The current term of Professor Makarow as President ends on 31st December 2024. Under normal circumstances, an e-ballot would have taken place in September to re-elect her for a second and final term. However, the President has recently indicated that, for personal reasons, she will no longer seek a second term. Therefore, a call for candidates, a search/scrutiny board and a member-wide ballot process for a new President will be carried out in the coming months. The Board of trustees, have agreed to ask the current Vice president – Professor Dingwell, to act pro tem as President, to oversee an election process in 2025. The intention is to elect a new President who will be installed either at the AGM in October 2025, or from January 2026. A call for candidates from amongst the membership will be published before the end of 2024.

4.2 Appointment of a Class chair for Class A2 – Social and related Sciences

Professor Bjorn Wittrock will retire as Class chair at the end of 2024. Following a search, the Board have approved the recommendation of the Class Section chairs (acting as Council) and have appointed XXXXXXX as the new Class chair, effective from 1st January 2025. The Class chair has been co-opted onto the Board of trustees.

Motion for the room#

The members present are asked to approve a term of five years (2025 – 2030).

Other Business (as time allows)

5. Future Developments #

6. Report on the AE engagement in the SAPEA Horizon Europe Project-President Prof. Dingwell#

7. Brief AE Regional Knowledge Hub Reports 2023/24: #

Barcelona (Prof. Jaume Bertranpetit Academic Director, Ms Maite Sánchez Riera - Hub Manager)
Bergen (Prof. Eystein Jansen Academic Director, Ms Kristen Baaken - Hub Manager)
Budapest (Prof. Peyter Hegyi, Academic Director, Dr Gergely Bőhm, Hub Manager)
Cardiff (Prof. Ole Petersen, Hub Director, Ms Louise Edwards Hub Manager)
Tbilisi (Prof David Prangishvilli – Academic Director, Ms Sofia Kobakhidze – Hub Manager)
Wroclaw (Prof. Arkadiusz Wojs Academic Director, Ms Anna Jarosz – Hub Manager)
Graz Data Centre (Mr Helmut Leitner – Technical Director, Ms Dana Kaiser, Administrator)